Flowing Event Management Limited is committed to providing your bar services in accordance with our terms and conditions. The receipt of this document or acknowledgement of these conditions and deposit constitutes as a binding contract under law in England and Wales.
- The “Client” means the person (s), organisation or company booking the bar with the “company”.
- The “Company” means Flowing Event Management Limited
2.1 The Client undertakes to pay the non-refundable deposit with 7 days and any balance within 7 days of an invoice for the same being issued to secure the booking.
VEHICLE/BUILDING ACCESS AND PARKING
3.1 The Company requires a space of 20 metres squared to enable the safe operation of our vehicles and trailers. It is the Clients responsibility to ensure that there is adequate access and parking on the day of the event.
3.2 It is the Clients responsibility to ensure that vehicle will be parked on hard standing, firm grass, concrete or tarmac flooring. Due to the weight of the vehicle the Company cannot push the vehicle through deep gravel or mud.
3.3 If access is unsuitable or impossible and the vehicle cannot fit the Company will be unable to provide the bar.
UNLOADING AND LOADING
4.1 Under no circumstance will the Company park, unload or load in any area where the vehicle may be towed, locked in, clamped or illegally parked.
4.2 If a parking fine or an enforceable penalty is issued upon the Company in the operation of the event the Client will be responsible for the payment of the same.
4.3 The Company requires a minimum unload and load time of 4 hours. The Company will not be responsible for any cost in delay in its operation of unloading and loading where access is difficult.
5.1 The Company operates under the Licensing Act 2003 and where the event requires a Temporary Events Notice (TENS) to serve alcohol this will need to be made available to the Company at least 14 days prior to the event.
5.1.1 Where a TENs hasn’t been applied for at least 14 days prior to the event, the Company will on behalf of the Client, apply for the same and invoice the Client for all associated costs.
5.1.2 Where a TENs hasn’t been applied for at least 5 clear working days prior to the event or has been objected to, the Company will under no circumstance provide a cash paying bar.
5.2 Under the Licensing Act 2003 the Company operates a “think 21” policy and under no circumstance will alcohol be sold to anyone under the age of 18. All guests that appear under the age of 18 will require photo ID. Guests that appear under 18 and cannot provide photo ID will be refused service. Sale of alcohol on behalf of a guest that under 18 is an offence and will be prohibited.
5.3 The Company reserves the right to refuse service if the Company and its staff believe a guest is drunk.
6.1 The Company has a duty of care to its staff therefore we reserve the right to dress our staff in appropriate clothing suitable to weather conditions.
6.2 The Company always requires access to a nearby power and running water supply at the cost of the Client.
6.3 The Client must make sure that no naked flames, fires, fireworks or candles are within or close to the bar, Company vehicle and equipment at any time without the prior written consent of the Company.
6.4 If a member of staff is assaulted during the operation of the event the bar will be immediately closed and the Police will be called.
6.5 The Company will not accept or tolerate any abusive or threatening behaviour at the event and the bar may be closed.
6.6 The Company will stop serving drinks at the agreed time as outlined either in the TENs or communication with the Client prior to the event.
6.7 The Company will provide card payment facilities, but these are subject to access to the card payment provider via either wireless or mobile data connectivity (EE and Vodafone).
SUPPLY OF DRINKS/ALCOHOL AND EQUIPMENT
7.1 Unless agreed prior to the event, all alcohol/drinks are to be provided solely by the Company and any alcohol/drinks present at the time of opening the bar shall be removed by the Client.
7.2 In the event alcohol is being consumed at the event which has not been purchased via the bar services of the Company, a setup fee of £250 will be charged to the Client.
7.3 The Company reserve the right to change the choice of bar, informing the Client at least 14 days prior.
EXCLUSION OF LIABILITY
8.1 The Company accepts no liability for any loss or damage to personal property and nor any injury arising from the operation of its duties at the event.
8.2 The Company reserves the right to cease operation and remove Company property from the event at any time if staff of the Company feels that guests or the Clients’ conduct endangers the safety of the guests, Client, staff or the vehicle and equipment. In such cases no refund will be given.
8.3 The Company will not be responsible for, and the Client will indemnify the Company against all claims for the injury to persons, loss or damage however so caused unless it can be proved that the injury, loss, or damage was caused by negligence on the part of the Company.
9.1 The Client agrees to indemnify the Company for any damage or theft of the Company’s vehicles or equipment whilst at the event.
9.2 The Company will take all reasonable care to avoid damage to the Clients property but cannot be responsible for any loss suffered in respect thereof other than as a result of negligence by the Company or its staff.
WEATHER AND UNPREDICTABLE CIRCUMSTANCES
10.1 If bad weather is forecast for the event rendering the unload/load dangerous the Company reserves the right to cancel.
10.2 If bad weather unexpectedly happens during the event the Company reserve the right to cancel any further service of drinks to protect and enable the safety of their staff. In such cases no refund will be given.
10.3 In the event of traffic or other uncontrollable circumstances preventing the Company from being able to fulfil its obligations, liability shall be limited to a refund of any monies paid by the Client only. No further compensation will be paid irrespective of any loss of earnings.
VIRUS PANDEMIC AND GOVERNMENT BAN ON TRAVEL
11.1 The Company will allow the postponement of Client bookings due to a complete government ban on travel or events free of charge to any date within the same financial year, subject to availability.
12.1 Either party shall have the right to terminate the Contract without penalty within 14 days from the date of the deposit invoice subject to written confirmation of such termination being given by one party to the other within such period.